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Thank you for using myIGDIs, and welcome to our help center.  Click on the help topics below.  To search by keyword, open up the topic then search using Ctrl-F or use your browser’s search window.

About the Data System

myIGDIs (pronounced “my-ig-deez”) Data System is a web-based data management and reporting system dedicated to monitoring the administration results of IGDI assessment data. Use myIGDIs for generating performance reports and collaborative decision-making to help ensure your students are striving towards important achievement milestones.

General System Requirements

Internet Access, Internet Browser (we recommended Chrome; others such as Mozilla, Safari, or Internet Explorer may also work, but are not optimized), and Microsoft Excel (for Import & Export functions)

Mobile Browsing

The myIGDIs Data System is accessible on mobile devices such as iPhone, iPad, Android, etc.  Although not yet fully optimized for these devices, you will be able to use the majority of functions that are available when browsing on a PC. Simply type in the URL, login.myigdis.com, into your mobile browser.

Data System User Guide

Download here.

Account Configuration

Upon purchase, we will create an online account for your District Admin. Once your District Admin receives an email from us to create a password, you can begin setting up your account.  Accounts are designed for district-wide implementation. This means each account can have multiple sub-account users. If your district already has an account, you’ll need to contact your District Admin who can add you to the system.

It is important that you are careful in setting up your organization’s account the first time. It may take time to get your account configured initially, but afterwards it will require less maintenance. Below is the process for configuring your organization’s account.

Confirm Seats Available

At the top of the User Dashboard, on the cyan-colored strip, you should see “____ available seats out of ____ seats purchased”. This will tell you how many seats have been activated. If it reads “… 0 seats purchased” you will need to place your order. If you have already placed an order, you can check on the seat activation status by emailing orders@myigdis.com.

Create Schools

All District Admins have access to add Schools to the District’s account. Since most districts/organizations have multiple schools, you will have the ability to add as many schools as you need.  Begin by clicking on “Schools” on the left-hand navigation bar. Next, click the “Add School” button. Assign the School Name and click Save. If the process was completed successfully, you will now see the school in the School List.

Create Classrooms

All District & School Admins have access to add Classrooms to the District’s account. Since a school will likely have multiple classrooms, you will have the ability to add as many classrooms as you need. Begin by clicking on “Classrooms” on the left-hand navigation bar. Next, click the “Add Classroom” button. Assign the Classroom Name and click Save. If the process was completed successfully, you will now see the class in the Classroom List.

Create Users

Depending on your Admin status, you can grant a staff/team member access to the account by adding a new User. Note there are three types of users: 1) District Admin  2) School Admin   3) Classroom Admin.  A District Admin will be able to view the district’s full account, a School Admin can view their school, and a Classroom Admin can view their class. As you move down the admin hierarchy, users will have a reduced number of features and increased privacy restrictions.

To add users, click on “Users” on the left-hand navigation bar. Next, click the “Add User” button. Enter the individual’s name, email and assign them a User Role (District Admin/School Admin/Classroom Admin). If you select School Admin, you must assign the new user to a School from the dropdown provided. If you select Classroom Admin, you must assign the new user to a School & Classroom from the dropdowns provided. Click Save. If the process was completed successfully, you will now see the user in the User List and they will be sent an automated email with instructions for setting their login password. If they do not receive an email, please ask them to check their SPAM folder.

Edit Account Settings

From the left-hand navigation menu, under Manage, select what you wish to edit (Schools/Classrooms/Users). This will generate a table/list view. The column at the very end of the table should read “Actions”. Your options are “Edit” or “Delete”. You can also “Deactivate” the selection. If you choose to deactivate the selection, it will be treated the same as though it were deleted, except with the option to restore it again in the future.

District Profile (for District Admins only)

In the upper-right hand corner, click the “District Admin” label (along the cyan-colored strip at the top of the dashboard). Then click “Edit Profile”. Here you will be able to edit your personal information, change your password, and edit your District Name and Organization Information.

 

Account Configuration – Video Tutorial

Logging In – Username and Passwords

When a user account is created and activated by your District Admin, the user will receive a “New User” email with instructions for setting a password. Your username will be the email address that the “New User” email was sent to. If you are not receiving this email, be sure to check Spam filters.

If you ever forget your password or the email to set your original password has expired, use the  “Forget Password?” feature at http://login.myigdis.com.

Create Groups

All Admins have access to create Groups. Groups are not shared. Groups can only be viewed by the user who created that Group. Common examples of groups could be an AM-Group, PM-Group, an IEP-Group, etc.

How to: Begin by clicking on “Groups” on the left-hand navigation bar. Next, click the “Add Groups” button. Assign the Group a name and description (optional). Next you have the option of using a series of check boxes to filter your student list. This is designed to help you identify specific students. Select the students you want to add to your Group. Click Save. If the process was completed successfully, you will now see the group in the Group List.

Manage Groups and View Reports

Click on “Groups” on the left-hand navigation bar. You will see a list of all Groups created. On the right-hand side of the table you will also see an “Edit” and “Delete” button. Click Edit to change your Group’s name, students, and/or description. Click Delete to delete that group. Deleting the Group will not delete any students within that Group.

To view your Group report, click on the name of the Group. The Group Report operates the same as a Classroom report.

Adding Students

Before attempting to add students to your account, please be sure to verify the number of available Student Seats you have remaining on your account. If you need additional Student Seats, contact our sales team.

When creating a new Student, you have three options:

    • Add Students One-by-One: Begin by clicking on “Students” on the left-hand navigation bar. Next, click the “Add Student” button. Enter the student’s information and assign them to a School & Classroom.
    • “Keep” Students from Previous Year: If you have students from a previous school year, you will have the option of carrying those students into the new school year. Begin by clicking on “Students” on the left-hand navigation bar. Next, click the “Add Students from Last Year” button. Mark the students you wish to carry forward. Then click “Add to Current Year” button. You will be given the option to reassign those students to a new classroom.
    • Bulk Import Students: Begin by navigating to the Classroom that you want to add students. Once you’re on the Classroom report, you will see a blue-button in the upper right-hand corner of the dashboard, labeled “Actions”. Click and then select Download Students File. The browser will alert you that you have a new file downloaded. Next, open the file – an Excel (.xls) document. Populate the spreadsheet with your student roster information. Save the file under a name and location easily identifiable to you. Go back to your browser. Make sure you are still logged into your myIGDIs Data System account. Navigate back to the classroom you are importing students to. Find the “Actions” button again. This time click Upload Students File. A pop-up will appear. Click Choose File, find & select the file, and then hit Upload. Your list of students should now appear. If there were any errors during the process, you will be notified with alert messages. If this occurs, make the necessary adjustments to the file, resave and re-upload. Duplicate students will not be created.

 

IMPORTANT – You will need to download a new Student File for each Classroom. Do not re-use or re-format templates. And be sure to follow the instructions listed in Rows 2 & 3 of the Excel template. Data field validations apply.

 

When creating a new student, some information fields are required. Others are either recommended or optional.

  • Required fields: First name, Last name, Student ID #, Date of birth, and Gender.
  • Recommended fields: English Language Learner status, Free/Reduced Lunch status, and IFSP/IEP/IIIP status.
  • Optional fields: Age Group, Attendance Type, Home Language and Ethnicity

 

Adding Scores

When adding Scores, you have two options.

  • Add Scores One-by-One: Begin by navigating to a student’s individual report. In the Screening and Progress Monitoring Results section, find the sub-test that you wish to add a score. Along the right-hand side of the table you will see an “edit” button. Click. A pop-up will appear and allow you to add/modify your scores for the selected sub-test. If adding a new score, be sure to enter the Date of Administration as well. This is a required field. Save when finished.
  • Bulk Import Scores: Begin by navigating to the Classroom that you want to add scores. Once you’re on the Classroom report, you will see a blue-button in the upper right-hand corner of the dashboard, labeled “Actions”. Click and then select Download Scores File. The browser will alert you that you have a new file downloaded. Next, open the file – an Excel (.xls) document. Populate the spreadsheet with your student test data. Save the file under a name and location easily identifiable to you. Go back to your browser. Make sure you are still logged into your myIGDIs Data System account. Navigate back to the classroom you are importing scores to. Find the “Actions” button again. This time click Upload Scores File. A pop-up will appear. Click Choose File, find & select the file, and then hit Upload. Your scores should now appear. If there were any errors during the process, you will be notified with alert messages. If this occurs, make the necessary adjustments to the file, resave and re-upload. Duplicate scores will not be created.

 

IMPORTANT – You will need to download a new Score File for each Classroom. Do not re-use or re-format templates. And be sure to follow the instructions listed in Rows 2 & 3 of the Excel template. Data field validations apply.

 

When creating a new score(s), some information fields are required. Others are either recommended or optional.

  • Required fields: Date & Score – although it is not required to enter date & score on all rows.
  • Date must be in the format of mm/dd/yyyy.
  • Score must be numeric. “n/a” is also acceptable – indicating the test was discontinued.

 

Bulk Importing Students and Scores – Video Tutorial

Edit or Delete Students

From the left-hand navigation menu, under Manage, select Students. This will generate a table/list view. The column at the very end of the table should read “Actions”. Your options are “Edit” or “Delete”. You can also “Deactivate” the selection. If you choose to deactivate the selection, it will be treated the same as though it were deleted, except with the option to restore it again in the future.  (Tip: Transfer a student to a different class, use the School & Classroom dropdowns toward the center of the Edit Student form to change which School and/or Classroom the Student is assigned.)

Edit or Delete Scores

When editing or deleting Scores, you have two options.

    • Edit/Delete Scores One-by-One: Begin by navigating to a student’s individual report. In the Screening and Progress Monitoring Results section, find the sub-test that you wish to edit/delete a score. Along the right-hand side of the table you will see an “edit” button. Click. A pop-up will appear and allow you to add/modify your scores for the selected sub-test. Delete the score and date, then save.  Enter the new score and date, then save again.  Note: If adjusting an iPad score, you must enter the Raw Score (or Card Count).  The Data System will then convert it to a Meaningful Scaled Score.
    • Bulk Edit/Delete Scores: Begin by navigating to the Classroom that you want to edit/delete scores. Once you’re on the Classroom report, you will see a blue-button in the upper right-hand corner of the dashboard, labeled “Actions”. Click and then select Download Scores File. The browser will alert you that you have a new file downloaded. Next, open the file – an Excel (.xls) document. The spreadsheet will contain all the scores for the students in the selected classroom. Edit or remove scores from the spreadsheet as necessary. Save the file under a name and location easily identifiable to you. Go back to your browser. Make sure you are still logged into your myIGDIs Data System account. Navigate back to the classroom you are making changes to. Find the “Actions” button again. This time click Upload Scores File. A pop-up will appear. Click Choose File, find & select the file, and then hit Upload. The changes you made to the scores should now appear. If there were any errors during the process, you will be notified with alert messages. If this occurs, make the necessary adjustments to the file, resave and re-upload. Duplicate scores will not be created.

Downloading the myIGDIs iPad App

If you ordered access to the myIGDIs iPad App, go to the Apple’s App Store using an iPad. Search “myIGDIs”. Download the app. You will be able to login using the same credentials as your Data System account.

Syncing iPads

To assess students using the iPad app, two iPads must be used.  First, make sure both iPads have the app installed.  Second, enable Bluetooth on both devices (in Settings).  Please note within Settings, it may appear the iPads can’t find each other.  You can ignore this.  Third, open the app on both devices.  Make sure one iPad is in Student mode, and the other is in Teacher mode.  On the iPad in Teacher mode, you will need to log in (using your Data System account).  Finally, on the iPad in Teacher mode, find the student on the iPad and click on the circle for that student (to begin assessment).  At that point, it will search for the other iPad in Student mode and ask to sync to that iPad.

iPad Troubleshooting

To optimize performance, we recommend using the latest versions of iOS and our app on both of your iPads.   To find the latest version of iOS, open up Settings, go to General, then Software Update.  If you don’t have the latest version, click Download and Install.  To find the latest version of our app, open up the App Store, click Search, then type myIGDIs.  If you don’t have the latest version, install it.  Make sure you go through this process on both iPads.

iPad Configuration and Setup – Video Tutorial

iPad Administration and Reports – Video Tutorial

Early Literacy Administration

We recommending completing our administration training.  In this training you will be introduced to the assessment and learn proper administration techniques and data collection. This course is a combination of instruction and a hands-on practice.  Contact us at 612-466-4975 to schedule training.

Early Literacy Administration – Video Demonstration

Early Numeracy Administration

We recommending completing our administration training.  In this training you will be introduced to the assessment and learn proper administration techniques and data collection. This course is a combination of instruction and a hands-on practice.  Contact us at 612-466-4975 to schedule training.

Early Numeracy Administration – Video Demonstration

ProLADR Administration

We recommending completing our administration training.  In this training you will be introduced to the assessment and learn proper administration techniques and data collection. This course is a combination of instruction and a hands-on practice.  Contact us at 612-466-4975 to schedule training.

Early Literacy (Español) Administration

We recommending completing our administration training.  In this training you will be introduced to the assessment and learn proper administration techniques and data collection. This course is a combination of instruction and a hands-on practice.  Contact us at 612-466-4975 to schedule training.

 

Early Literacy (Español) Introduction and Background (in English)

 

Early Literacy (Español) Administration Instructions (in English)

 

Early Literacy (Español) Administration Instructions (in Spanish)

School Year

The myIGDIs Data System and reports operate on a school year of August 15th to August 14th of the following year.

Administration Windows

Administration windows are determined by your organization.  Please check with your District Admin for your specific deadlines. Windows must be within these time frames:

Fall – August 15th to November 14th

Winter – November 15th to February 14th

Spring – February 15th to May 14th

Summer – May 15th to August 14th

Scoring Definitions and Acronyms

Fall (F), Winter (W), Spring (Sp), Summer (Su)

Screening: F-Screening, W-Screening, Sp-Screening, Su-Screening

Progress Monitoring: F1, F2, F3, F4 – W1, W2, W3, W4 – Sp1, Sp2, Sp3, Sp4 – Su1, Su2, Su3, Su4

Scoring – Early Literacy

myIGDIs Early Literacy+ scores appear on reports in the Meaningful Scaled Score (MSS) format. This allows you to chart and track growth over time with greater accuracy.  When using the iPad app, scores are calculated using MSS, but also converted to Raw Scores when exporting data.  Conversely, when using cards and entering Raw Scores in the Data System, scores will be converted to MSS scores.

Note on the chart below, MSS scores of the same value may fall within the cut range or outside of it.  For simplicity of reporting on the Data System, scores are truncated. For greater precision, the myIGDIs Data System uses a longer series of numbers to calculate the exact tier for each student.  When viewing reports, the correct tier for each student will be indicated by color.  When exporting data, the correct tier will be listed for each student.

  Fall Winter Spring
TIER II/III Cut I II/III Cut I II/III Cut I
Picture Naming <47 47-50 >50 <47 47-50 >50 <47 47-50 >50
Rhyming <45 45-48 >48 <46 46-49 >49 <47 47-51 >51
Alliteration n/a n/a n/a <45 45-48 >48 <45 45-48 >48
Sound ID <46 46-50 >50 <48 48-51 >51 <51 51-55 >55
WODB <47 47-50 >50 <47 47-50 >50 <48 48-51 >50

 

Benchmark Definitions

  Color Scheme Description
Tier I Green Strong Progress

Scores in this range indicate the child is making adequate progress in the identified domain.

Cut Range Orange Moderate Progress

Scores in this range indicate more information is needed to be gathered in order to determine Tier Status.

Tier II/III Red At-Risk Progress

Scores in this range indicate the child may be developmentally at-risk. Further instructional/intervention support is recommended.

  Gray In the District, School and Classroom Summary Reports you will see one bar color-coded Gray. The number inside of the bar indicates the number of children who were administered the task during the specified administration window, but the test was discontinued.
  Purple In the District, School and Classroom Summary Reports you will see one bar color-coded Purple. The number inside of the bar indicates the number of children who have not yet been tested on that task during the specified administration window.

myIGDIs Reports

In the online Data System, there are a variety of performance reports. Each view provides a slightly different analysis, but all are intended to allow educators to quickly identify students at risk and monitor progress over the course of the school year.

Dashboard Report

Screening Results – The numbers in each seasonal quadrant represents the total children in each Benchmark.

Demographics – A summary of the student roster demographic characteristics, based on the student profile information.

Individual Report

Screening and Progress Monitoring Results – Each dot represents a data entry point. A dot with a number represents a completed assessment and the score recorded. On the Individual Report you will be able to view/enter screening and progress monitoring results. Be sure to use the assessments as intended/instructed, as not all myIGDIs assessments are designed as progress monitoring tools.

Classroom Sub-Assessment Report

General Overview – Score average and standard deviation statistics for students in the selected classroom by season.

Student Scores – A list of students in the classroom with their season scores, color-coded to indicate their benchmark status, for the sub-assessment selected.

District and School Sub-Assessment Report

Average Scores for Sub-Assessment – The average score of students for each School/Classroom by the sub-assessment selected.

Screening Results for Sub-Assessment – The number of students in each Benchmark across Schools/Classrooms by the sub-assessment selected.

Printing Reports

Each report can be printed for easy sharing with parents or colleagues. In the upper-right hand corner of the screen you should always have available the “Print” button. Click this to print a report.

Tips

  • The Print function will automatically screen capture the content shown in the space to the right of the left navigation bar and below the top navigation bar.
  • If there is any content you wish not to print, you can use the Minimize button to hide.
  • If the report is not showing in color: Using Chrome as your browser, click the Print button on the report you wish to print/save. A print preview screen will appear. On the left-hand side you will see a list of settings. Make sure that the “Background Graphics” checkbox is marked on and the printer is set to print in color.

 

Saving Reports

You can also choose to save the report as a PDF instead of printing it on your printer. To do so:

  1. First, click
  2. Next, change the “Printer Destination”.
  3. You should see “Save as PDF” – select that as your printer.
  4. Last, click Save.

 

Printing and Saving Reports – Video Tutorial

Exporting to Excel

Export your data to a .CSV file.  Available for District Admins only.

Upon login, you will see a blue button in the upper right hand corner labeled “Actions”. Click this button and then select if you wish to export your Score data or Student data. The file may take several minutes to load. For accounts with large data sets, you will be emailed the data file.

At the end of each school year (August 14th of each year), your account will convert to a new school year. The result of this is limited control over records from your previous school year. You will still have access to view your old data. However, your ability to edit your old data will be blocked.

This is our attempt to help save your data and ensure it does not get erased or lost. If you prefer to be able to manipulate the data even after the school year, we recommend exporting your data.

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